Executive Assistant - Energy Markets

Opportunity

Be open, be curious and bring your whole self to a place where everyone has a real contribution to make.

It’s a big moment for all of us, and we all have our own part to play.

We welcome everyone to share in our values. They are essential to who we are and the way we work.

To this day, they’re the basis for the legacy we’ve created, and they allow us to achieve great things – together. And although we’ve evolved over the years, they’re our guiding star for the future, too. It’s about being loyal to each other, staying humble and sharing in a desire to succeed. But it’s also about feeling involved and encouraged to be yourself – we are excited for you to become part of our team and fully join in the adventure ahead.

We are currently looking for an Executive Assistant who enjoys handling diverse coordination tasks and is also sparring partner and go-to person, to contribute to creating a great and fun environment for a diverse, global, and dynamic team.

We Offer

A unique opportunity to apply your administrative skills in supporting the day-to-day practical matters, be a partner to the team, and oversee administrative processes as well as organizing internal events for the team.

We will support your professional learning and growth, providing opportunities to stretch your organizational and interpersonal skills in a dynamic environment where we aim to build lasting relationships characterized by trust and mutual learning.

With stakeholders and colleagues at all levels of the organization and across geographies, you will build a robust global network and have significant exposure to top management.

You will work with a diverse mix of colleagues from around the world, with varied professional backgrounds. We are proud of our diversity and see it as a genuine source of strength for building high-performing teams.

Key Responsibilities

While we expect you are effective in handling the support with administrative tasks on a day-to-day basis, we also hope you like to be involved in different projects, connect with our teams and helps us ensure our function is a great place to work in.

Your key tasks will include:

• Proactively handle the calendar management
• Support the Energy Markets Team with meeting scheduling, travel booking and expense management
• Plan off-sites and social gatherings, take care of the travel management (including visa and bookings)
• Support onboarding and offboarding for team members and become the go-to expert for our teams for various kinds of questions
• Together with our Leadership team define department priorities, handle internal communication and coordinate internal change projects

• Build your internal network within our EA community to ensure you’re always up-to-date related to internal policies and procedures
• Take part of different assignments and projects, prepare communication, share materials and coordinate the different activities within the function
• Resolution of day-to-day practical issues and queries including coordination with IT service Desk and HR
• Support on approval process for invoices and other administrative processes incl. budget follow-up
• Being a great team ambassador and ensuring a trust-worthy relationship with the manager, leadership team, and other key stakeholder in the organization

Who we are looking for

You are highly energic and proactive, anticipating and addressing needs and in a fast-paced environment.

You enjoy being in the center of a very dynamic function and being driven by proactively finding solutions to different and interesting challenges – that said we will always have your back and be there to support you.

You are comfortable engaging with colleagues at all levels, and you are curious and eager to use your knowledge of the organization and business priorities to ensure effective calendar management and coordination.

You are structured and organized, able to keep the big picture in sight while zooming in on the details that matter.

The ideal candidate has proven experience with the following skills, preferably from a similar role in a large/international organization:

• Are curious and eagerly want to learn and contribute to the success of our team – collaboration is key for us and we hope you will help us find ways to have a fun and engaging environment
• Incredible energy, with a strong sense of urgency and drive for quality outcomes
• Excellent organizational skills, able to structure and prioritize the right tasks and juggle many things at once
• A structured way of working and the ability to juggle multiple balls in the air without losing the overview, which also means it is never boring when you work with us.
• Comfortable with changes in a dynamic and fast-paced environment, able to adjust and adapt, find new solutions and maintain consistent positive energy and composure
• Service-minded and approachable, adept at listening to, understanding and being able to deliver effectively and efficiently on the needs of others
• Confident and engaged, with a passion for ensuring close collaboration within and across teams and the courage to challenge and improve our ways of working
• Proficiency with MS Office (Outlook, PowerPoint and Excel)
• Fluent in English, both written and verbal. Danish proficiency preferred

Having substantial operations in over 130 countries, we work across continents, across cultures and with individuals from all walks of life. This drives our ambition, to create equitable and inclusive workplaces where every individual can have a sense of belonging.

As an equal opportunity employer, we do not discriminate on the basis of age, ancestry, national or ethnic origin, race, sex, gender identity or expression, sexual orientation, marital status, parental or caring status, religion or belief, physical or mental disability, long term health condition, pregnancy or parental leave, protected veteran status, or any other classification protected by applicable law.

We actively work to address systemic bias and support representation. We therefore encourage all to apply and let us know if you require any reasonable adjustments to be made for your recruitment process. Learn more at: https://www.maersk.com/careers/diversity-equity-and-inclusion