Personal Assistant - to the VP, of Group Quality

This is a maternity cover for 1 year.

Would you like to be a part of a company that cares about our environment and its employees? Then here is your chance to become a Personal Assistant to our VP, of Group Quality. We are looking for highly motivated, structured and positive persons to join our [xxxxx] family.

This position can be based in Denmark or Hungary, near any [xxxxx] office.

What is the job about?

Supporting the Group Quality departments with planning, coordination, and communication tasks involves a range of responsibilities aimed at facilitating smooth functioning and collaboration within the Quality team. The expected annual travel for this role is 10 to 15 days.

Your main responsibilities:

Work Area 1: Communication & Management Support (70%):

· Provide PA support to the Group Quality VP and coordinate administrative tasks for management teams (calendar planning, travel management, expense reports, meeting preparation).

· Assist in developing the strategic communication setup, utilizing platforms like SharePoint, and Yammer, and organizing Quality Town Hall meetings and conferences.

· Ensure timely delivery of defined reports with agreed content, maintaining and improving report quality as the 2nd eye on Group Quality reports.

· Support the creation of communication/information/presentation materials for various meetings and presentations, including Group Management, Audit Committee, Town Hall, and leadership meetings.

· Ensure the maintenance of manuals, standards, training materials, and process documentation within the Quality department.

· Facilitate planning of the year wheel in Group Quality.

· Update mailing lists for different Quality groups.

Work Area 2: Coordination and Organizational Support (30%):

· Support the development and follow-up of yearly roadmaps, Critical Operation Tasks (COT), and strategic plans through time planning, task log establishment, and deadline follow-up.

· Prepare budget follow-up and development.

· Record meeting minutes and oversee activity logs.

· Assist the Quality organization in planning and coordination.

Your background:

We imagine that you have:

· A bachelor’s degree in communication is preferred similar qualification is also acceptable.

· Several years of demonstrated experience in planning, communication, and coordination in a large international organization.

· documented history of implementing smaller projects and optimizing processes.

· Substantial experience in delivering presentations to management meetings.

· Fluent in English, the daily office language.

· Advanced proficiency in Outlook, PowerPoint, Excel, and Word.

Personal Skills and Competencies:

· Proven ability to excel in independent issue-solving and effectively complete multiple tasks simultaneously.

· Good communication skills, with the capacity to engage and convey information at all levels of the organization.

· Helpful, displaying a positive and welcoming attitude.

· Agile, able to adapt quickly and effectively to changing circumstances.

· Expertise in identifying and utilizing the most suitable communication channels.

· Effective stakeholder management skills, ensuring successful collaboration and relationship-building.

· Structured approach to tasks and projects, contributing to organizational efficiency.

What’s in it for you?

Whether it’s developing leadership skills or advancing your expertise even further, we’ll support you with continuous learning and development opportunities, to help discuss and steer your long-term [xxxxx] career path. You’ll be welcomed from day one into an inclusive, trusting environment guided by six core values.

In addition, your day-to-day benefits include:

· If you’ll be working from your home office, we’ll make sure you are well-equipped with a good workstation. However, you are always welcome to our offices where you can engage, learn, and have fun with colleagues.

· On top of it, flexible working hours and up to 3 days additional paid leave for volunteering of your choice.

· Access to the modern [xxxxx] Academy to pursue further both personal and professional development.

· Diverse, inclusive environment with employee-led forums offering colleagues a safe place to connect and share openly.

Do you want to learn more?

In light of the upcoming summer period, it is expected that the recruitment process for this position may extend beyond the usual timeframe. We kindly request that you submit your application prior to this period. We appreciate your understanding and cooperation.

If this job sounds appealing, please send your resume and cover letter in English by clicking “Apply”.

To dig deeper into the [xxxxx] universe, follow us on LinkedIn or Youtube, and to get to know some of your future colleagues and why they love working at [xxxxx], check out Meet our people.

We look forward to hearing from you.