Executive Assistant for Division CEO of Industry

Executive Assistant to CEO

Would you like to be a part of a company that cares about our environment and its employees? Then here is your chance to become an Executive Assistant to our CEO of our Industry Division. We are looking for highly motivated, structured, and positive persons to join our [xxxxx] family.

What is the job about?

The main role is to provide support to the CEO of Industry. The ideal candidate will play a key role in supporting the CEO’s day-to-day operations, with a strong focus on preparing content for presentations and meetings, managing email correspondence, and providing high-level content and follow-up support during meetings. This position requires excellent organizational and communication skills, attention to detail, and the ability to anticipate the needs of the CEO in a fast-paced environment.

Your main responsibilities:

1. Content Creation & Presentation Support

Assist in preparing content for CEO presentations, including gathering relevant data, creating slides, and ensuring the overall quality and coherence of the message.
Research and compile information for reports, white papers, and external communications (e.g. conferences) as needed.
Establish facts and figures in a visually clear manner, i.e. highly visual and analytically focused delivery

2. Email & Calendar Management

Monitor the CEO’s inbox, flagging important messages, follow-ups, and ensuring timely responses / deadlines are met.
Draft and respond to emails as needed on behalf of the CEO.
Work closely with the CEO’s personal assistant to manage appointments, ensuring optimal time management and prioritizing engagements.

3. Meeting Support

preparing the content for customer meetings
Attend IND meetings alongside the CEO, take detailed notes, and prepare summaries with clear action points, ensures follow-up.
Overlook the annual wheel, consistency and coordinated content and decision-making on all IND relevant topics.
Plan for upcoming IND, GM, BoD meetings, ensuring CEO has required briefing materials and information pertinent to the topic. Organises for pre-brief updates from relevant IND team to in preparation of GM and BoD meetings.
Assist in coordinating internal and external meetings, including preparing agendas, materials, and tracking follow-up tasks.

4. Confidentiality & Professionalism

Maintain a high level of confidentiality and professionalism at all times, handling sensitive information with discretion.
Build strong working relationships with internal and external stakeholders.

Your background:

We imagine that you have:

A Master’s Degree and min. two – three years of experience
Exceptional organizational skills, with a strong attention to detail.
Strong written and verbal communication skills
The ability to work under pressure and adapt quickly to changing priorities.
Outstanding analytical and conceptual skills.
The willingness to learn and deal with new, complex tasks.
Ease in multiple stakeholder management
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools. It will be beneficial if you are familiar with utilization of AI or Work companion.
A professional demeanor, with the ability to anticipate needs and offer proactive solutions.
Experience in organizing a fast-pace changing environment of demands and deliveries
Experience in content creation for business presentations and reports
Experience in effective meeting management with action plans, follow-ups, ad hocs

What’s in it for you?

Whether it’s developing leadership skills or advancing your expertise even further, we’ll support you with continuous learning and development opportunities, to help discuss and steer your long-term [xxxxx] career path. You’ll be welcomed from day one into an inclusive, trusting environment guided by six core values.

In addition, your day-to-day benefits include:

We encourage you to be at the offices, where you can engage, learn, and have fun with colleagues. If you’ll be working from your home office, we’ll make sure you are well equipped with a good workstation
On top of it, flexible working hours and up to 3 days’ additional paid leave for volunteering of your choice
Annual bonuses, health insurance, parental support, internal well-being consultants and programmes
Access to the modern [xxxxx] Academy to pursue further both personal and professional development
Diverse, inclusive environment with employee-led forums offering colleagues a safe place to connect and share openly

Do you want to learn more?

If you have questions or would like to know more about this position, please contact Head of Business HR, IND Jesper Gabriel at +[xxxxx]If this job sounds appealing, please send your resume by clicking “Apply”.

To dig deeper into the [xxxxx] universe, follow us on LinkedIn or Youtube, and to get to know some of your future colleagues and why they love working at [xxxxx], check out Meet our people

We look forward to hearing from you.