HR Administrative Assistant/Receptionist

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Esbjerg V

Combine your service-minded and positive attitude with your excellent administrative skills.


Join VIKING - and help save lives for a living

VIKING Life-Saving Equipment A/S is a leader in its field and our mission is clear: We are committed to protecting and saving lives all over the world. We do this through continuous innovations in safety equipment, service and training. And we bring great people together to help make it happen.

Grow your skills the international way
Join our team as we develop game-changing safety solutions for the world’s largest cruise ships and ferries, leading commercial shipping giants, major offshore energy operators, navies and a wealth of other maritime trades worldwide. You’ll experience a dynamic and inspiring workplace, where you’re surrounded by competent colleagues from many different nations. We see the world as our home market – and we think and act from a global perspective.

Where do you come in?
Would you like to be the first point of contact at VIKING Headquarter in Esbjerg? Do you thrive in a busy environment? Are you service-minded and structured in your approach and maybe an HR administrative background?

If you can answer YES to these questions, then this might be the perfect job for you!

VIKING is looking for a part-time Administrative assistant for our reception approx. 18-20 hours a week. You will be working 3-4 hours per day.

In addition to welcoming guests and employees and coordinating front-desk activities, distributing correspondence and redirecting phone calls etc. you will offer daily administrative and analytics support to the HR department and on an ad-hoc basis to other parts of the organisation.

You will be a part of our Global HR Department where you will report to our Global HR Director.

Primary tasks and responsibilities:

  • Provide support for HR administrative tasks (e.g. on-boarding, off-boarding, employee handbook, social events etc.)
  • Welcome visitors and answer all incoming calls
  • Receive, sort and distribute daily mail/deliveries
  • Scan of invoices
  • Make travel arrangements (taxi and hotels)
  • Register vacation and other absences in SAP
  • Course Administration

Who are you?
Your central purpose is to support the HR department and provide professional service to our visitors and employees. As the ‘face’ of our company, the successful candidate will be presentable and friendly, with outstanding people’s skills. You should have a talent for multi-tasking, with excellent communication and organizational skills.

You thrive in a busy environment and it is important that you are confident, resourceful and proactive when issues arise.

We expect that you:

  • Have proven work experience as a HR assistant, receptionist or similar
  • Proficient utilizing Microsoft Office programs (Outlook, Excel, and Word)
  • Excellent organizational skills including ability to prioritize and coordinate multiple tasks
  • Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels
  • Excellent written and verbal communication skills in Danish and English

Why VIKING?
VIKING is located in Esbjerg – the center of a thriving region with a strong business environment, outstanding nature, and plenty of opportunities for sports and cultural events. We always strive to be the best, and to raise the bar when it comes to safety, creating and supporting exciting products and markets. And we offer interesting and diverse work with good opportunities for professional and personal development.

How to apply
Please send your motivated application and CV - in Danish or English - as soon as possible. Applications will be received online via “send application”, which is located at the top-right of the page. Applicants will be contacted continuously, and the position will be filled once we have found the right candidate. All applications will be handled confidentially.

Desired start date: As soon as possible.

If you have any questions, please do not hesitate to contact Global HR Director Mette Vistisen by phone
+ 45 25428124.

For further information, please visit our website www.VIKING-life.com to learn more about our company, our products, and our core values.


Information og data

Denne ledige stilling har jobtypen "Administrativ medarbejder", og befinder sig i kategorien "Kontor, handel og service".

Arbejdsstedet er beliggende i Esbjerg V.

Jobbet er oprettet på vores service den 10.10.2019, men kan have været deaktiveret og genaktiveret igen.

Rapportér
Dagligt opdateret: Dette job opdateres dagligt ud fra jobudbyderens hjemmeside via vores søgemaskineteknologi og er aktivt lige nu.
  • Administrativ medarbejder
  • Esbjerg V
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