Administrative & Finance Advisor to DCA’s International Department

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Do you thrive in a multicultural environment amongst colleagues from many different countries? Do you like to work with many different tasks requiring diverse skills and a strong ability to cooperate, coordinate and support DanChurchAid’s international work? Then the position as Administrative & finance advisor in the International Department might be the right job for you.
The International Department is responsible for DCA’s Humanitarian response unit (HRMA), the Programme, Advocacy, and Learning unit (PAL), the Global Partnerships and Resource Mobilisation Unit (GPRM), and the Strategy and Quality Management Unit (SQM). All units are key for DCA in the support of country offices across Africa, Asia, and the Middle East.
At headquarters in Copenhagen, the International Department is a team consisting of 80 employees. The new colleague in this position will be part of the international management & support team counting 9 employees. You will be part of a group of 3 administrators that support each other.
You will become a central part of International Department, and your primary task will be to support the efficient administrative and financial management of projects in HRMA, PAL, and SQM. You will support Heads of unit, Team leaders as well as advisors with project administrative support including budget management.
Key tasks and responsibilities
Key tasks and responsibilities
Project related financial and administrative management:
  • PPD management: Support advisors in the creation, update and management of project folders in PPD
  • PPM documentation (programme and project manual): Fill in and save relevant documents, quality assure PPM documents from PAL, SQM and HRMA and provide guidance and support on filling.
  • Projects in Maconomy (ERP system): Create and close projects, support PAL, SQM, HRMA, and Functional teams if/when reallocation of funds, budget amendments and end of year reconciliation are needed.
  • Finance and book keeping: Accounting of invoices and transfer funds; assist with reimbursements; support on contract related questions e.g. external consultants, ad hoc cooperation agreements, procurement procedures etc.

    • PPD management: Support advisors in the creation, update and management of project folders in PPD
    PPD management:
    PPM documentation (programme and project manual): Fill in and save relevant documents, quality assure PPM documents from PAL, SQM and HRMA and provide guidance and support on filling.
    PPM documentation (programme and project manual):
    Projects in Maconomy (ERP system): Create and close projects, support PAL, SQM, HRMA, and Functional teams if/when reallocation of funds, budget amendments and end of year reconciliation are needed.
    Projects in Maconomy (ERP system)
    Finance and book keeping: Accounting of invoices and transfer funds; assist with reimbursements; support on contract related questions e.g. external consultants, ad hoc cooperation agreements, procurement procedures etc.
    Finance and book keeping:
    Department & Unit Budget, and Finance management
    Department & Unit Budget, and Finance management
  • Support in preparation, monitoring and adjusting, reconciliation and reporting of office running budgets of International management including heads of units
  • Support development and roll out of procedures and practices related to finance/project management, budget monitoring tools & systems.

    • Support in preparation, monitoring and adjusting, reconciliation and reporting of office running budgets of International management including heads of units
    Support development and roll out of procedures and practices related to finance/project management, budget monitoring tools & systems.
    Support to Management in International department:
    Support to Management in International department:
  • Support knowledge sharing and communication within international department and across the organisation.
  • Coordination and collaboration with the other administrative and finance officers/coordinator in Int. Department and beyond.
  • Assist, if needed, in preparation and implementation of workshops, conferences, retreats, external visitors etc.

    • Support knowledge sharing and communication within international department and across the organisation.
    Coordination and collaboration with the other administrative and finance officers/coordinator in Int. Department and beyond.
    Assist, if needed, in preparation and implementation of workshops, conferences, retreats, external visitors etc.
    We expect the following qualifications from you
    We expect the following qualifications from you
  • Has professional experience working in a support function to management and with a relevant educational background
  • Has strong organisational and structural skills with ability to plan, coordinate and lead processes that includes multiple stakeholders
  • Has experience with finance, budgeting, and working in ERP systems
  • Is flexible and prepared for many different colleagues approaching and seeking support and advice
  • Can ensure efficiency and predictability in administrative procedures
  • Has experience working with people from different professional and cultural background
  • Is positive, accommodating, and helpful by nature and uses this actively in communication with colleagues and other stakeholders
  • Is fluent in English - Danish is an advantage

    • Has professional experience working in a support function to management and with a relevant educational background
    Has strong organisational and structural skills with ability to plan, coordinate and lead processes that includes multiple stakeholders
    Has experience with finance, budgeting, and working in ERP systems
    Is flexible and prepared for many different colleagues approaching and seeking support and advice
    Can ensure efficiency and predictability in administrative procedures
    Has experience working with people from different professional and cultural background
    Is positive, accommodating, and helpful by nature and uses this actively in communication with colleagues and other stakeholders
    Is fluent in English - Danish is an advantage
    Danchurchaid Offers
    Danchurchaid Offers
  • A part-time permanent contract with 25 hours a week
  • A dynamic, flexible, and respectful working environment driven by strong organizational values and engaged colleagues
  • A competitive salary package based on DanChurchAid´s collective agreements
  • Flexibility in planning own work
  • Collaboration with a large group of highly motivated colleagues
  • An opportunity to become part of one of Denmark’s largest organizations working with humanitarian operations

    • A part-time permanent contract with 25 hours a week
    A dynamic, flexible, and respectful working environment driven by strong organizational values and engaged colleagues
    A competitive salary package based on DanChurchAid´s collective agreements
    Flexibility in planning own work
    Collaboration with a large group of highly motivated colleagues
    An opportunity to become part of one of Denmark’s largest organizations working with humanitarian operations
    Deadline for submission is March 17th 2024
    Deadline for submission is March 17th 2024
    We expect to carry out interviews in the week from 18th-22nd of March 2024.
    Expected start date 1st of May 2024.
    All interested candidates irrespective of age, gender, race, religion, sexual orientation, abilities, or ethnic affiliation are encouraged to apply for the vacancy. DCA conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you can pass this check and maintain this status throughout your employment with us. Everyone applying for a job with DCA must be ready to comply


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    Denne ledige stilling har jobtypen "Afdelingsleder", og befinder sig i kategorien "Ledelse og personale".

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    Jobbet er oprettet på vores service den 7.3.2024, men kan have været deaktiveret og genaktiveret igen.

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