Experienced HR Operations Coordinator, Lystrup (Maternity cover)

Are you a passionate HR professional who thrives on providing the business with great HR support and are you always looking for the best ways to provide a simple, effective and customer-oriented administration of core HR processes, data and documents? If you are, then you might just be the next addition to our great HR Operations team here at Terma, working out of our headquarter in Lystrup.

At Terma, we secure people through advanced technology, and you will become part of a high-tech and innovative company with a global presence and a unique product offering, that includes advanced technology and services for a range of mission critical security application areas, such as radar systems, command and control systems, self-protection systems, space technology, and aerostructures for the aircraft industry.

Internationally, Terma has subsidiaries and operations in Belgium, France, Germany, India, Indonesia, The Netherlands, Singapore, United Arab Emirates, United Kingdom, Austria, Rumania, Czech Republic, and the U.S.

In the role as HR Operations Coordinator, you will join our dedicated and experienced HR Operations team but in HR we see ourselves as a collective team of ambitious and solution-oriented HR colleagues across all both HR Leaders, HR Business Partners, HR Specialists and HR Coordinators, that always help each other to stay focused, committed and motivated to deliver value to our colleagues throughout the Terma organization. Oh yeah, and we pride ourselves with always having a fun and open working environment.

The job
In the role as HR Operations Coordinator, you will be at the focal point of our HR foundation, working with all our main HR processes and systems used to deliver timely solutions for a wide range of HR tasks. You will be working with both master data, recruitment support, contracts and other legal documents, optimization of processes and templates as well as input on how to get the most out of our systems. In other words, you will be part of the HR engine that keeps Terma running, today, tomorrow, and beyond.

In collaboration with our HR Business Partners, our HR Operations Coordinators are the main contact and go-to function in HR, which provides for interaction with colleagues across the entire organization, however primarily focusing on our Danish companies. As part of the frontline of HR, it is therefore key that you handle the activities and tasks efficiently and always with a smile in everything you do.

As the custodian of our HR processes and master data, your responsibilities will include delivering and executing on a variety of HR requests and processes, covering the entire people pipeline, while also participating in one or more HR projects. In HR, we want to utilize everyone’s competencies in the best possible way, so in the HR Operations team, all HR Operations Coordinators also have certain key responsibilities such as being super user on selected systems, employment law, GDPR, or support for committees and elections. Let’s find your individual ‘superpower’ and help grow Terma together.

The foundation of your deliverables will include:

• Issuing contracts, addendums, and other legal documents
• Handling incoming requests in person, by phone or through our shared HR mailbox
• Recruitment Support (Posting job adverts, arranging interviews and tests etc.)
• Onboarding support (incl. onboarding information and master data entries)
• Secure that templates, processes, and policy documents are kept up to date
• Support HR Business Partners in relation to organizational changes and employee data
• Help HR Specialists on yearly activities such as salary regulation and bonus scheme

Qualifications and personality
You bring a successful track record from a similar position, where you have provided support on a wide selection of operational HR tasks. You also have a relevant educational background preferably within HR, e.g. BSc or MSc in Human Resources, Business Administration, or a Graduate diploma (HD) in Organization and Management – yet your approach to HR is pragmatic, hands-on and solution oriented.

To succeed in this role, you will need solid IT skills, especially working in ERP/HRIS/HCM systems and the office suite, and a broad knowledge of HR operations including basic Danish employment law. It is an additional benefit, but not a requirement, to have experience with the collective agreements under the Confederation of Danish Industries (Industriens Overenskomst). You are also required to have full professional proficiency in both Danish and English language.

On a personal level, it is of paramount importance that you have a positive attitude and thrive in a role that requires great interest and flair for optimizing and working with administrative tasks. You bring positive energy and passion to our team and the organization, and you work with a high degree of integrity and professionalism.

Due to the complexity and versatility of your daily tasks, an agile mindset and a ‘can do attitude’ will serve as basis for entering unchartered territory and new types of assignments, which will also be an integral part of further developing your skillset. You also have a knack for being organized and keeping track of details, however never letting go of your customer-oriented approach and understanding for pragmatic problem solving – we need to make HR easy, also when it is complex.

You are well-organized, always thinking one step ahead with a focus to constantly improve. Last but not least you are self-driven and motivated by being part of a dedicated dynamic team where changes, deadlines, pace, priorities, an informal tone and developing activities are a part of our everyday life.

What can Terma offer
You will be part of a organization fueled by passion for what we do, working within a demanding and exciting domain that provides numerous challenges and opportunity for personal development. We focus on career opportunities and supplementary training and education. In addition to the professional challenges, Terma offers a wide range of social activities and sports facilities, where employees meet in an informal atmosphere. We also focus on our work-life balance and offer flexible working arrangements with the option to partly work from home.

The position is a one year materny cover starting in october 2023.

Additional information: For further information regarding the position please contact Director, HR Operations, Birgitte Laursen, on +45 5160 1822.

We expect to start interviews for the position in August, We look forward to receiving your application.

Bear in mind that candidates must be able to obtain a security clearance by the Danish Defence Intelligence Service. This entails that candidates, as a minimum, have stayed within NATO/EU for the last 7 years only interrupted by short stays abroad.

The high-tech and innovative Terma Group develops products and systems for defense, non-defense and security applications, including command and control systems, radar systems, self-protection systems for aircraft and vessels, space technology, and aerostructures for the aircraft industry.

Terma A/S is headquartered at Aarhus, Denmark. Internationally, Terma has subsidiaries and operations in The Netherlands, Belgium, Germany, United Kingdom, United Arab Emirates, India, Singapore, Austria, Rumania, Czech Republic, and the U.S.