IT Project Manager and Operational Coordinator
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København N
You are enthusiastic about implementing digital solutions based on business and organisational needs. Your solutions help the colleagues using them You enjoy coordinating IT work in a complex organisation navigating between strategic and operational level. Come join us now!
You will ensure organisational needs are operationalized in IT whether it be evaluating, coordinating, or advising around new digital solutions, the day-to-day coordination of the IT group or direct support within O365.
The position consists of:
IT & Digital Project Management
You will be responsible for strong Digital Portfolio Management and flow in communication and progresses and:
IT Operations Coordination
You coordinate the IT group and support the organization in the use of Microsoft applications including;
IT Administration
You will;
Stakeholder & Vendor Management
You are expected to:
A Few words about IT at AADK
AADK has a clear Cloud strategy with a hybrid set up of servers on Azure and dedicated applications hosted by third part suppliers. Some of our core IT operations are internal; others are managed by partners and consultants. Our common IT universe is mainly based on O365 incl. Teams and SharePoint, while we also use Podio for some applications and Zoom for conferencing.
The IT group manages several large projects: a B2B Azure Federation with ActionAid; an International Digital Collaboration ‘Project Teams’ that aims to increase effectiveness and reduce our CO2 footprint; the transfer of our phone platform to Teams; and a portfolio of security efforts.
Among large scale projects managed by other teams supported by the IT group are: Digital Activism, Digital Learning, and Digital Engagement in Denmark.
We expect you to have:
We would appreciate a person with analytic skills and strategic thinking. And it is a prerequisite that you are culturally sensitive – you appreciate cooperation also when the individual has a different background and approach than you. You have a strong sense of purpose.
This position is within the People System Development team (PSD), which consist of two groups; HR and IT, we are ambitions and personable, love a good laugh and work together in a collegial fashion.
The IT group is composed of a System administrator & Security Manager, a part time front desk and support officer and the IT Project Manager and Operational Coordinator; furthermore, the group is supported by few external consultants and providers.
The IT group focuses on internal digitalisation and improvement of our cooperation platforms; on supporting digitalisation of business; on processing end users; and implementing our new InfoSec Policy; and the group participates in developing a digital innovation culture which embraces the needs of volunteers and external partners, and our federation collaborators.
private- family- and work life is possible
conditions are in accordance with the agreement between AADK and the AC organizations
culture and cooperation across the organization
Application deadline: June 14th at midnight Danish time (CET)
First round of interviews is expected to be conducted June 19th and second round June 26th. Should you be
selected for a second round we will ask you to take part in a personality assessment including a 45-minute feedback session. The 2nd interview will include an assignment.
Start date: August 1st, or soonest possible.
Location: Fælledvej 12, 2200 Copenhagen, Denmark
You can get more information about the position through Hiring Manager, Head of PSD Pierre Vernet at [email protected] or HR Partner Christina Vitale at [email protected].
See more about working in AADK here: www.ms.dk/job
Read more about our strategy here: https://www.ms.dk/dokumenter/strategier
ActionAid works to create change in 45 countries throughout the world. We organize people locally and connect people globally to contribute to sustainable global development and a just distribution of the world’s resources.
Founded in 1944, ActionAid Denmark (AADK) has devoted decades of community organizing to drive local and international development initiatives, including initially the reconciliation and reconstruction of the war-torn Europe after WWII. Today we work with communities in Denmark and around the world, with a special focus on young changemakers.
AADK is part of ActionAid International. Together, we are a global team working with more than 25 million people around the world. We are growing significantly as an organization. In 2022, AADK is aiming to be 28.000 members, more volunteers and more partners and allies.
The IT Project Manager and Operational Coordinator
You will ensure organisational needs are operationalized in IT whether it be evaluating, coordinating, or advising around new digital solutions, the day-to-day coordination of the IT group or direct support within O365.
The position consists of:
IT & Digital Project Management
You will be responsible for strong Digital Portfolio Management and flow in communication and progresses and:
- Identify business needs and risks with a user centred approach to ensure high adoption level
- Develop standards, and procedures, and support digital project managers
- Manage shared resources for digital projects (e.g. with regards to security) and overview of projects, dependencies, and solutions and ensure coordination of hosting and services
- Lead the IT Champions Group to gather new needs and ensure high adoption of the selected solutions
IT Operations Coordination
You coordinate the IT group and support the organization in the use of Microsoft applications including;
- Operational plans & priorities incl. weekly follow up and status for the IT Group
- Coordination among the IT Group and IT vendors incl. implementation of tools that increase IT group effectiveness
- Support related to O365 applications & SharePoint
- Define devices and software requirements based on organizational needs and development
IT Administration
You will;
- Qualify and monitor activity and budget plan
- Ensure procurement of IT services, software, and hardware in accordance with AADK Procurement policy
- Manage licenses and administrate Office 365
Stakeholder & Vendor Management
You are expected to:
- Propose strategies to address business processes and digital needs
- Gather external proposals when required and support project managers with solution analysis, risk and mitigation strategy as well as contract management
- Handle ongoing communication and agreements with stakeholders and vendors
- Coordination with AAI Digital & Technology department.
A Few words about IT at AADK
AADK has a clear Cloud strategy with a hybrid set up of servers on Azure and dedicated applications hosted by third part suppliers. Some of our core IT operations are internal; others are managed by partners and consultants. Our common IT universe is mainly based on O365 incl. Teams and SharePoint, while we also use Podio for some applications and Zoom for conferencing.
The IT group manages several large projects: a B2B Azure Federation with ActionAid; an International Digital Collaboration ‘Project Teams’ that aims to increase effectiveness and reduce our CO2 footprint; the transfer of our phone platform to Teams; and a portfolio of security efforts.
Among large scale projects managed by other teams supported by the IT group are: Digital Activism, Digital Learning, and Digital Engagement in Denmark.
The job requires that you have:
- Strong experience and successes in Project Management e.g. Prince2 and Agile Project Management
- Completed successful digitalization of business processes with a user centred approach
- Solid experience and knowledge of Office 365 and SharePoint Cloud solutions, both hands on and administration
- Experience with technical team coordination - use of ITIL methodology or alike is an advantage.
- Some experience in budget and resource management
We expect you to have:
- The ability to navigate in a complex context with many and divergent stakeholders, agendas and limited resources, experience from non-profit business is an advantage
- Strong communication skills and ability to bridge your tech-knowledge to non-IT colleagues
- A curious and solution-oriented mindset with the ability to prioritize and structure work
- Strong interest in digital solutions generally – in other words you are not married to one solution
We would appreciate a person with analytic skills and strategic thinking. And it is a prerequisite that you are culturally sensitive – you appreciate cooperation also when the individual has a different background and approach than you. You have a strong sense of purpose.
The Team
This position is within the People System Development team (PSD), which consist of two groups; HR and IT, we are ambitions and personable, love a good laugh and work together in a collegial fashion.
The IT group is composed of a System administrator & Security Manager, a part time front desk and support officer and the IT Project Manager and Operational Coordinator; furthermore, the group is supported by few external consultants and providers.
The IT group focuses on internal digitalisation and improvement of our cooperation platforms; on supporting digitalisation of business; on processing end users; and implementing our new InfoSec Policy; and the group participates in developing a digital innovation culture which embraces the needs of volunteers and external partners, and our federation collaborators.
We offer you
- An 8-year appointment with flexible work hours, so that a healthy balance between
private- family- and work life is possible
- A comprehensive compensation package and pension scheme where salary and employment
conditions are in accordance with the agreement between AADK and the AC organizations
- A broad, professional network of passionate, international colleagues
- Shared organic and vegetarian lunch arrangement
- An informal and dynamic working environment characterized by a modern management
culture and cooperation across the organization
- Flexibility around your physical office environment, including, but not limited to, a "free seating"approach and working-from-home options
Application
Application deadline: June 14th at midnight Danish time (CET)
First round of interviews is expected to be conducted June 19th and second round June 26th. Should you be
selected for a second round we will ask you to take part in a personality assessment including a 45-minute feedback session. The 2nd interview will include an assignment.
Start date: August 1st, or soonest possible.
Location: Fælledvej 12, 2200 Copenhagen, Denmark
You can get more information about the position through Hiring Manager, Head of PSD Pierre Vernet at [email protected] or HR Partner Christina Vitale at [email protected].
See more about working in AADK here: www.ms.dk/job
Read more about our strategy here: https://www.ms.dk/dokumenter/strategier
ActionAid Denmark
ActionAid works to create change in 45 countries throughout the world. We organize people locally and connect people globally to contribute to sustainable global development and a just distribution of the world’s resources.
Founded in 1944, ActionAid Denmark (AADK) has devoted decades of community organizing to drive local and international development initiatives, including initially the reconciliation and reconstruction of the war-torn Europe after WWII. Today we work with communities in Denmark and around the world, with a special focus on young changemakers.
AADK is part of ActionAid International. Together, we are a global team working with more than 25 million people around the world. We are growing significantly as an organization. In 2022, AADK is aiming to be 28.000 members, more volunteers and more partners and allies.
Information og data
Denne ledige stilling har jobtypen "IT-chef", og befinder sig i kategorien "Informationsteknologi".
Arbejdsstedet er beliggende i København N.
Jobbet er oprettet på vores service den 29.5.2020, men kan have været deaktiveret og genaktiveret igen.
Dagligt opdateret: Dette job opdateres dagligt ud fra jobudbyderens hjemmeside via vores søgemaskineteknologi og er aktivt lige nu.
- IT-chef
- København N
- Søndag den 14. juni 2020
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