Admin Assistant (PA) for a Global Software Company

Job Description:

• You will perform a variety of complex administrative functions for all levels of management including external business partners. This include manage schedule(s), coordinate travel arrangements and processes business expenses. There will also be meeting & events to coordinate for the department of financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. You will provide general office support.

  
  

An example of what the day to day work might include:

• Calendar management for the leaders with high attention to detail for accuracy, timeliness, conflict resolution and alignment to the leader’s priorities and commitments
  
  
• Planning and coordination of complex domestic and international travel itineraries (as applicable)
  
  
• Partner on Rhythm of Business activities with defined workback and execution
  
  
• Support business initiatives or programs, as applicable
  
  
• Timely and accurate reconciliation of expenses.
  
  

• Support internal communication activities, e.g. newsletters, call series, All Hands events, team offsites etc.
  
  
• Coordination and logistical support for onsite and offsite meetings/events including All Hands, Morale Events, Team Training and Leadership Offsites.
  
  
• Assist with headcount management, org chart maintenance and distribution, Security group ownership and -management.
  
  
• Team support including budget management support (PO's), new hire set up and onboarding and procurement of equipment and supplies.
  
  
• Experience working with a global team and cultural awareness.
  
  

• Proven professional approach to dealing with highly sensitive and confidential information.
  
  
• Ensure compliance with administrative operations policies and procedure
  
  
• Work in partnership with all the ACAI Lead Admin and the ACAI Admin community Administrators.
  
  
• Other administrative tasks a required
  
  

Required Qualifications:

• 3+ years demonstrated administrative experience in a fast-paced environment
  Strong verbal and written communication skills
• Knowledge of corporate organization and culture and ability to navigate it successfully
• Experience working within a global organization across multiple time zones
• Strong attention to detail-oriented with strong problem-solving and troubleshooting skills
• Strong cross-team collaboration & organizational skills

• Ability to be flexible and work quickly and efficiently
• Ability to react with appropriate urgency to situations and requests
• Must be able to maintain confidentiality and always use discretion and judgment
• Exercise sound judgment, tact, diplomacy, integrity and professionalism in all communications
• Proficiency with MS products including Outlook, Teams, Excel, BI and/or PowerPoint.

• Preferable knowledge in internal applications including Employee Central, HR Insights Catalog, iCIMS, MSExpense2, MyOrder, IDWeb, MS Space and Concur Travel Tool

Key Skills:

• Solution Driven
• Growth Mind-set
• Flexibility

The work environment is professional, high-paced and dynamic.

Whats in it for you:

An attractive position in a modern corporate company. Atractive salary based on qualifications and experience.