Personal Assistant / Project Coordinator, Global Research & Drug Discovery
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Hørsholm
Do you thrive in playing a pivotal role in supporting people, coordinating activities and projects, and providing an excellent level of administrative support? Are you eager to be part of a leadership team where you can bring your strong coordination skills into play?
The position
As Personal Assistant / Project Coordinator you will join the Global Research and Drug Discovery (GR&DD) leadership team and report directly to the SVP, GR&DD based at our Head Quarter in Hørsholm. You will collaborate closely with a motivated team of dedicated people and be working closely with the SVP.
Your responsibilities will encompass a wide range of tasks including budget processes, project governance, patent compliance and ad hoc administrative tasks. Additionally, you will actively participate in GR&DD leadership team meetings and project meetings and provide support to your colleagues on various project related tasks.
Your primary tasks will include:
Your profile
You have experience working with several key stakeholders and colleagues at all levels, cross-functionally, and you possess excellent communication and interpersonal skills. You are an organised individual with a natural attention to detail, a structured working style, and the ability to easily prioritise your tasks and manage your time effectively.
We expect that you have the following qualifications:
On a personal level, you exhibit a high level of integrity and possess an open-minded and team-oriented perspective. You are curious, always on the lookout for improvements, and demonstrate a strong service orientation and a positive, flexible mindset. Furthermore, you are comfortable working autonomously.
Become a part of ALK
ALK is a global pharmaceutical company specialised in allergy immunotherapy. We provide an attractive working environment for individuals looking for both personal and professional development. We are driven by a high level of professionalism, integrity, an open-minded approach and contributing to an inspiring and fun working environment together with our colleagues. You will be part of an engaged and informal team with colleagues who value skill and knowledge creation.
Our offices in Denmark offer a green view of the DTU Science Park in Hørsholm. We believe that physical presence enforces strong teamwork and collaboration and creates success, so it is important that you enjoy coming to work at our site with a degree of flexibility to also work from home from time to time.
Do you want to learn more about our company, we encourage you to visit us at www.alk.net.
Apply
Please apply by attaching a short letter of motivation and your CV, no later than 26 August 2024.
We commit to an inclusive recruitment process and equality of opportunity for all our job applicants, and we treat all inquiries confidentially. We evaluate applications and call for interviews on an ongoing basis, so don't wait to apply! We reserve the right to take down the advert when we have found the right candidate.
We are looking forward to hearing from you!
The position
As Personal Assistant / Project Coordinator you will join the Global Research and Drug Discovery (GR&DD) leadership team and report directly to the SVP, GR&DD based at our Head Quarter in Hørsholm. You will collaborate closely with a motivated team of dedicated people and be working closely with the SVP.
Your responsibilities will encompass a wide range of tasks including budget processes, project governance, patent compliance and ad hoc administrative tasks. Additionally, you will actively participate in GR&DD leadership team meetings and project meetings and provide support to your colleagues on various project related tasks.
Your primary tasks will include:
- Driving the budget planning and controlling process within GR&DD, reviewing invoices, and following up on payment obligations.
- Assisting project management teams in tracking project activities, updating project plans and monitoring project budgets.
- Planning and coordinating meetings in the project management teams, including establishing agendas, taking minutes, and following up on actions points.
- Providing support in the development of governance material and general document handling.
- Assisting the SVP leadership in agenda development, taking minutes and following up on action items in collaboration with the GR&DD leadership team.
- Organising off-sites, information meetings, team events and managing travel arrangements for GR&DD.
- Establishing and maintaining internal communication platforms, driving the SharePoint site for GR&DD.
- Handling GR&DD contracts in ALK’s contract management system.
- Supporting with on-boarding and off-boarding processes for employees in GR&DD.
- Assisting with cross-functional tasks and processes.
Your profile
You have experience working with several key stakeholders and colleagues at all levels, cross-functionally, and you possess excellent communication and interpersonal skills. You are an organised individual with a natural attention to detail, a structured working style, and the ability to easily prioritise your tasks and manage your time effectively.
We expect that you have the following qualifications:
- A bachelor’s degree or equivalent in a relevant field.
- Solid experience in providing administrative support in a corporate international environment.
- Previous experience in the pharmaceutical industry.
- Proficiency in document management, proofreading, and maintenance of documents.
- Experience in coordination, planning, administration, and calendar management.
- Confidence with budget coordination, monthly follow up, invoice handling etc.
- A flair for IT systems, especially skilled within MS Office 365, SAP, SharePoint and maybe even project tools.
- Experience in handling sensitive and confidential information and material.
On a personal level, you exhibit a high level of integrity and possess an open-minded and team-oriented perspective. You are curious, always on the lookout for improvements, and demonstrate a strong service orientation and a positive, flexible mindset. Furthermore, you are comfortable working autonomously.
Become a part of ALK
ALK is a global pharmaceutical company specialised in allergy immunotherapy. We provide an attractive working environment for individuals looking for both personal and professional development. We are driven by a high level of professionalism, integrity, an open-minded approach and contributing to an inspiring and fun working environment together with our colleagues. You will be part of an engaged and informal team with colleagues who value skill and knowledge creation.
Our offices in Denmark offer a green view of the DTU Science Park in Hørsholm. We believe that physical presence enforces strong teamwork and collaboration and creates success, so it is important that you enjoy coming to work at our site with a degree of flexibility to also work from home from time to time.
Do you want to learn more about our company, we encourage you to visit us at www.alk.net.
Apply
Please apply by attaching a short letter of motivation and your CV, no later than 26 August 2024.
We commit to an inclusive recruitment process and equality of opportunity for all our job applicants, and we treat all inquiries confidentially. We evaluate applications and call for interviews on an ongoing basis, so don't wait to apply! We reserve the right to take down the advert when we have found the right candidate.
We are looking forward to hearing from you!
Information og data
Denne ledige stilling har jobtypen "Administrativ medarbejder", og befinder sig i kategorien "Kontor, handel og service".
Arbejdsstedet er beliggende i Hørsholm.
Jobbet er oprettet på vores service den 8.7.2024, men kan have været deaktiveret og genaktiveret igen.
Dagligt opdateret: Dette job opdateres dagligt ud fra jobudbyderens hjemmeside via vores søgemaskineteknologi og er aktivt lige nu.
- Administrativ medarbejder
- Hørsholm
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Statistik over udbudte jobs som administrative medarbejdere i Hørsholm
Herunder ser du udviklingen i udbudte administrativ medarbejder i Hørsholm over tid. Bemærk at jobs der ikke har en bestemt geografi ikke er medtaget i tabellen. I den første kolonne ser du datoen. I den næste kolonne ser du det samlede antal administrative medarbejdere.
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Statistik over udbudte administrative medarbejdere i Hørsholm over tid
| Dato | Alle jobs som administrative medarbejdere |
|---|---|
| 3. november 2024 | 4 |
| 2. november 2024 | 4 |
| 1. november 2024 | 4 |
| 31. oktober 2024 | 3 |
| 30. oktober 2024 | 4 |
| 29. oktober 2024 | 4 |
| 28. oktober 2024 | 3 |
| 27. oktober 2024 | 3 |
| 26. oktober 2024 | 3 |
| 25. oktober 2024 | 1 |
| 24. oktober 2024 | 2 |
| 23. oktober 2024 | 2 |
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| 21. oktober 2024 | 1 |
| 20. oktober 2024 | 1 |
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| 18. oktober 2024 | 1 |
| 17. oktober 2024 | 1 |
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| 14. oktober 2024 | 3 |
| 13. oktober 2024 | 2 |
| 12. oktober 2024 | 3 |
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| 4. oktober 2024 | 3 |