Executive Assistant to Vice Presidents
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København K
Are you highly organized, detailed-oriented, and self-driven, and would you like the opportunity to join our team as we embark on an industry-defining digital transformation that will revolutionize trade?
Then this Executive Assistant maternity cover will be the right fit for you!
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Supporting two VPs, the CFO for L&S Finance and the CFO for Europe Region, offers a unique opportunity to apply your administrative skills in supporting with day-to-day practical matters and be in charge of administrative processes, while getting insight into senior management and to Maersk’s business worldwide.
The Executive Assistant will be part of the Leadership Teams and will attend all leadership meetings which will give a unique opportunity to understand goals and direction.
You will stretch your organizational and interpersonal skills, engaging with stakeholders and colleagues at all levels of the organization, and build a robust global network.
On top of joining the two teams, the Executive Assistant will be part of a large EA community at Maersk, a community with personal development, training and learning sessions in focus.
As a performance-orientated company, we strive to always recruit the best person for the job – regardless of gender, age, nationality, sexual orientation or religious beliefs. We are proud of our diversity and see it as a genuine source of strength.
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The main objective of the role is to provide second-to-non administrative support by maintaining an overview of the managers’ needs and making sure everything runs smoothly. Your key responsibilities will include:
• Calendar management for both CFO for L&S Finance and the CFO for Europe Region. Being able to maintain a daily changing calendar with discretion and handle urgent enquiries in the best possible way.
• Planning, coordinating and ensuring the calendar is followed and respected.
• Planning off-sites and social gatherings.
• Working closely and effectively with the managers being well informed of upcoming commitments and responsibilities and following up appropriately with daily interactions.
• Travel management, including planning (e.g. visa) and booking for the two VPs, and serve as go-to expert for the department.
• Preparing and submitting expense reports for manager and be the go-to expert on the same for the departments.
• Resolution of day-to-day practical issues and queries including coordination with IT Service Desk and HR Support for both VPs.
• Support on approval process for invoices and other administrative processes.
• Supporting on-boardings and off-boardings for new team members and leavers.
• Keeping up-to-date on and ensuring department compliance with internal policies.
• Following up on team engagement and making sure actions are being followed.
• Being a great team ambassador and ensuring a trust-worthy relationship with the manager, leadership team, and other key stakeholders in the organization.
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A candidate with a high degree of self-motivation and a proactive drive to ensure a smooth run within the team.
Prior experience as an assistant or secretary in a large and/or international organization is an advantage.
As a person you are:
• Structured, organized and process-oriented with an eye for optimization.
• Diplomatic and service-minded.
• A team player who understands the importance of supporting your managers and teams.
• Able to handle multiple issues at the same time and efficiently prioritize your workload.
• Professional with strong communication skills, able to interact with all internal and external colleagues
You are motivated by having to juggle the various demands of a fast paced, ambiguous and culturally versatile business environment. Not always knowing what the day will bring, you are quick to adjust, thus being a reliable administrative backbone of the department.
You probably hold a bachelor’s degree or an equivalent combination of education.
Your written and spoken English and Danish is impeccable and you are tech savvy with MS Office.
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Then this Executive Assistant maternity cover will be the right fit for you!
Show More
We offer
Supporting two VPs, the CFO for L&S Finance and the CFO for Europe Region, offers a unique opportunity to apply your administrative skills in supporting with day-to-day practical matters and be in charge of administrative processes, while getting insight into senior management and to Maersk’s business worldwide.
The Executive Assistant will be part of the Leadership Teams and will attend all leadership meetings which will give a unique opportunity to understand goals and direction.
You will stretch your organizational and interpersonal skills, engaging with stakeholders and colleagues at all levels of the organization, and build a robust global network.
On top of joining the two teams, the Executive Assistant will be part of a large EA community at Maersk, a community with personal development, training and learning sessions in focus.
As a performance-orientated company, we strive to always recruit the best person for the job – regardless of gender, age, nationality, sexual orientation or religious beliefs. We are proud of our diversity and see it as a genuine source of strength.
Show More
Key responsibilities
The main objective of the role is to provide second-to-non administrative support by maintaining an overview of the managers’ needs and making sure everything runs smoothly. Your key responsibilities will include:
• Calendar management for both CFO for L&S Finance and the CFO for Europe Region. Being able to maintain a daily changing calendar with discretion and handle urgent enquiries in the best possible way.
• Planning, coordinating and ensuring the calendar is followed and respected.
• Planning off-sites and social gatherings.
• Working closely and effectively with the managers being well informed of upcoming commitments and responsibilities and following up appropriately with daily interactions.
• Travel management, including planning (e.g. visa) and booking for the two VPs, and serve as go-to expert for the department.
• Preparing and submitting expense reports for manager and be the go-to expert on the same for the departments.
• Resolution of day-to-day practical issues and queries including coordination with IT Service Desk and HR Support for both VPs.
• Support on approval process for invoices and other administrative processes.
• Supporting on-boardings and off-boardings for new team members and leavers.
• Keeping up-to-date on and ensuring department compliance with internal policies.
• Following up on team engagement and making sure actions are being followed.
• Being a great team ambassador and ensuring a trust-worthy relationship with the manager, leadership team, and other key stakeholders in the organization.
Show More
We are looking for
A candidate with a high degree of self-motivation and a proactive drive to ensure a smooth run within the team.
Prior experience as an assistant or secretary in a large and/or international organization is an advantage.
As a person you are:
• Structured, organized and process-oriented with an eye for optimization.
• Diplomatic and service-minded.
• A team player who understands the importance of supporting your managers and teams.
• Able to handle multiple issues at the same time and efficiently prioritize your workload.
• Professional with strong communication skills, able to interact with all internal and external colleagues
You are motivated by having to juggle the various demands of a fast paced, ambiguous and culturally versatile business environment. Not always knowing what the day will bring, you are quick to adjust, thus being a reliable administrative backbone of the department.
You probably hold a bachelor’s degree or an equivalent combination of education.
Your written and spoken English and Danish is impeccable and you are tech savvy with MS Office.
Show More
Information og data
Denne ledige stilling har jobtypen "Administrativ medarbejder", og befinder sig i kategorien "Kontor, handel og service".
Arbejdsstedet er beliggende i København K.
Jobbet er oprettet på vores service den 8.10.2021, men kan have været deaktiveret og genaktiveret igen.
Dagligt opdateret: Dette job opdateres dagligt ud fra jobudbyderens hjemmeside via vores søgemaskineteknologi og er aktivt lige nu.
- Administrativ medarbejder
- København K
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Statistik over udbudte jobs som administrative medarbejdere i København K
Herunder ser du udviklingen i udbudte administrativ medarbejder i København K over tid. Bemærk at jobs der ikke har en bestemt geografi ikke er medtaget i tabellen. I den første kolonne ser du datoen. I den næste kolonne ser du det samlede antal administrative medarbejdere.
Se flere statistikker her:
Statistik over udbudte administrative medarbejdere i København K over tid
| Dato | Alle jobs som administrative medarbejdere |
|---|---|
| 28. juni 2024 | 0 |
| 27. juni 2024 | 0 |
| 26. juni 2024 | 0 |
| 25. juni 2024 | 0 |
| 24. juni 2024 | 0 |
| 23. juni 2024 | 0 |
| 22. juni 2024 | 0 |
| 21. juni 2024 | 0 |
| 20. juni 2024 | 0 |
| 19. juni 2024 | 0 |
| 18. juni 2024 | 0 |
| 17. juni 2024 | 0 |
| 16. juni 2024 | 0 |
| 15. juni 2024 | 0 |
| 14. juni 2024 | 0 |
| 13. juni 2024 | 0 |
| 12. juni 2024 | 0 |
| 11. juni 2024 | 0 |
| 10. juni 2024 | 0 |
| 9. juni 2024 | 0 |
| 8. juni 2024 | 0 |
| 7. juni 2024 | 0 |
| 6. juni 2024 | 0 |
| 5. juni 2024 | 0 |
| 4. juni 2024 | 0 |
| 3. juni 2024 | 0 |
| 2. juni 2024 | 0 |
| 1. juni 2024 | 0 |
| 31. maj 2024 | 0 |
| 30. maj 2024 | 0 |
| 29. maj 2024 | 0 |