Executive Assistant to the Secretary General

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København

Are you motivated by the possibility of working in one of the largest displacements mandated humanitarian organizations worldwide and become part of a global organisation with a strong drive for assisting and protecting displaced people and empower them towards a better future?

Do you want to work closely with the Secretary General on leadership communication and on planning and execution of meetings of the Executive Management Team, ensuring that decisions are well communicated, and follow-up takes place?

Do you thrive being part of a small and dynamic office of the Secretary General, supporting the Secretary General in managing her schedule, supporting her in her daily work with preparation of meeting materials, presentations, and managing her agenda? Then join us in Secretary General’s office where we are looking for an EA to the Secretary General with a strong expertise in leadership communication.

Who are we?

The office of the Secretary General is a small team, supporting the Secretary General, the Executive Management Team, the Executive Committee and Council of DRC. It is the place where overall planning of and support to meetings in the Executive Management Team and governance bodies of the organisation happens. The office also supports DRC’s overall organisational processes and its overall strategy, as well as provides management and administrative support to the Secretary General and organises global meetings. The office works and coordinates closely with departments in headquarters and offices in +40 countries across the globe.

About the job

The EA is responsible for and gives support to and advises on leadership communication to the Secretary General (SG) towards the organisation and coordinates and gives management and administrative support to the SG. The EA is the go-to person for the organisation on leadership communication and administrative tasks handled by the Secretary General’s office. The EA will have the following main responsibilities:

  • Advise and support to the SG on leadership communication and management of the DRC global Management site.

  • Prepare presentations and speeches to the SG in corporation with colleagues in the organisation and in coordination with the Senior Public Affairs Advisor, supporting the SG in political advocacy.
  • Organise and prepare meetings of the Executive Management Team, including agendas, presentations, decision-making documents, minutes, follow-up on action points, and document and communicate decisions.
  • Elaborate agendas for the monthly global staff meetings and coordinate input for the presentations at the meetings, and logistical support.
  • Coordinate the yearly meeting of the DRC Council and handle contact to DRC’s member organisations.
  • Manages the agenda for the SG on a day-to-day basis: Internal and external meetings, travels arrangements, incl. assist in preparing for the meetings.
  • Manage SG’s e-mails in the absence of the SG or as required.

About you

To be successful in this role we expect you to have:

  • A relevant degree. Most probably you have a university degree, but it is not an absolute requirement.

  • Experience from working in a large, global organisation or company (3+ years)
  • Expertise in working with leadership communication, leadership presentations and speech writing (3+ years)
  • Strong writing skills in English and Danish
  • Excellent analytical and organisational skills, and an ability to maintain overview
  • Strong interpersonal skills and a proactive, service-minded and flexible attitude
  • Advanced IT and technical know-how in Office 365 and other platforms of communication
  • Experience with intranet (preferable Microsoft SharePoint) (1+ years)

We offer

  • An interesting workplace with excellent colleagues and plenty of scope for contribution with your own ideas.
  • Possibility of working closely with and supporting the Secretary General and the Executive Management team, as well as colleagues across our global organisation.
  • Possibility of contributing to the further development and professionalization of DRC’s leadership communication in close cooperation with colleagues in and outside of the office of the SG.

Contract length: Permanent contract

Workplace: Borgergade 10, 1300 Copenhagen K, Denmark

Start date: 1 April 2023 or soonest possible

Salary and conditions will be in accordance with the agreement between DRC and either AC or HK (depending on your educational background). This is a national position for which local terms and conditions apply.

Application process

All applicants must send a cover letter and an updated CV in English. Apply online on our page Current Vacancies at www.drc.ngo.

Closing date for applications: February 14, 2023.

We expect to conduct interviews 21, 22 and 27 February 2023.

Further information

For questions regarding the vacancy please contact Corporate Strategy Advisor Vibeke Bech Madsen, [email protected].

For further information about the Danish Refugee Council, please consult our website drc.ngo.


Information og data

Denne ledige stilling har jobtypen "Administrativ medarbejder", og befinder sig i kategorien "Kontor, handel og service".

Arbejdsstedet er beliggende i København

Jobbet er oprettet på vores service den 2.2.2023, men kan have været deaktiveret og genaktiveret igen.

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Dagligt opdateret: Dette job opdateres dagligt ud fra jobudbyderens hjemmeside via vores søgemaskineteknologi og er aktivt lige nu.
  • Administrativ medarbejder
  • København
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