executive assistant for a global role
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Frederiksberg
On behalf of our global customer working with software, we are looking for an Executive Assistant. The company is located in Copenhagen.
As an Executive Assistant, you will be responsible for the overall operation of their daily office functions and duties and administrative/business partner support to the Global Head of Industry and Value Advisory.
As an Executive Assistant your qualifications must demonstrate the following: strong background in administrative duties and software proficiency, intuitive ability to quickly master technology and a polished demeanour when interacting with executives at all levels. You must also be extremely detail-oriented and thrive in a demanding environment with a quick turnaround.
This position provides administrative support to 3 VP’s of Global Head and Value Advisory located in Denmark, France and US and is responsible for the overall operation of the daily office functions and duties in addition to providing administrative support for various projects. Responsibilities include controlling and reporting activities and collaboration with other departments.
• Responsible for delivery and outcomes from assigned projects
• Work independently within a given area of responsibility (within defined policies and processes)
• Managing diary/calendar and e-mails for the manager on their behalf, potentially also including calls and voicemails
• Maintaining strong partnership with other executive support staff and HR
• Monitoring actions and managing reminders
• Managing internal and potentially external correspondence
• Arranging meetings for manager including co-ordination of team meetings and larger events
• Co-ordination of travel arrangements, including organizational preparation and follow-up such as recording of travel expenses
• Booking meeting rooms / venues for the team
• Managing workflows and monitoring items such as vacation requests, purchase orders, internal orders, distribution lists, inventory etc.
• Performing and monitoring purchase activities (e.g. office material, business cards, 3rd party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on orders
• Updating materials including PowerPoint and Excel spreadsheets for meetings and presentations as needed
• Preparation for and follow up from meetings
• Admin support for new team members which includes ordering of equipment and monitoring induction.
• Acting as central point of contact and all other ad- hoc support as needed by manager and his/her team
• Resolving issues with some complexity with limited guidance
• Developing collaborative work relationships within own team and cross-functionally, including representation of team towards senior management
• Supporting and managing internal projects, including decision- making within clearly defined framework of departmental guidelines and practices
• Facilitating knowledge-sharing within the team
• Fostering community building and best practice sharing between different offices
• Maintaining proactive approach and identifying and solving problems
• Project management
• Communication skills
• Ability to work independently
• Organization effectiveness
• Time management
• Priority-setting
• Multitasking
• Analytics capabilities
• Office tools
• Travel & Expense
• 3 to 5 years of administrative and/or business support experience in a fast- paced environment
• Experience in tech industry is preferred
• Experience in global organization is preferred
• Demonstrated proficiency with MS Office Tools
• Experience with SAP internal Tools like Corporate Portal ISP, CSN
• Apprenticeship as an Executive Assistant or comparable experience
At Randstad, we support people and organizations in realizing their true potential. We do this by combining the power of today’s technology with our passion for people. We call it Human Forward.
Randstad DK is part of the international Randstad Group, which is the global leader in HR services. With more than 4,700 offices in 38 countries, we are providing work to more than 650,000 people every day.
In Denmark, we are among the leading temp and recruitment agencies with branches in Copenhagen, Aarhus, Aalborg and Kolding. A position we have achieved due to our expertise in matching qualified candidates with the right job opportunities.
POSITION SUMMARY
As an Executive Assistant, you will be responsible for the overall operation of their daily office functions and duties and administrative/business partner support to the Global Head of Industry and Value Advisory.
IDEAL CANDIDATE PROFILE
As an Executive Assistant your qualifications must demonstrate the following: strong background in administrative duties and software proficiency, intuitive ability to quickly master technology and a polished demeanour when interacting with executives at all levels. You must also be extremely detail-oriented and thrive in a demanding environment with a quick turnaround.
POSITION OVERVIEW
This position provides administrative support to 3 VP’s of Global Head and Value Advisory located in Denmark, France and US and is responsible for the overall operation of the daily office functions and duties in addition to providing administrative support for various projects. Responsibilities include controlling and reporting activities and collaboration with other departments.
Accountability
• Responsible for delivery and outcomes from assigned projects
• Work independently within a given area of responsibility (within defined policies and processes)
Key Responsibilities
• Managing diary/calendar and e-mails for the manager on their behalf, potentially also including calls and voicemails
• Maintaining strong partnership with other executive support staff and HR
• Monitoring actions and managing reminders
• Managing internal and potentially external correspondence
• Arranging meetings for manager including co-ordination of team meetings and larger events
• Co-ordination of travel arrangements, including organizational preparation and follow-up such as recording of travel expenses
• Booking meeting rooms / venues for the team
• Managing workflows and monitoring items such as vacation requests, purchase orders, internal orders, distribution lists, inventory etc.
• Performing and monitoring purchase activities (e.g. office material, business cards, 3rd party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on orders
• Updating materials including PowerPoint and Excel spreadsheets for meetings and presentations as needed
• Preparation for and follow up from meetings
• Admin support for new team members which includes ordering of equipment and monitoring induction.
• Acting as central point of contact and all other ad- hoc support as needed by manager and his/her team
• Resolving issues with some complexity with limited guidance
• Developing collaborative work relationships within own team and cross-functionally, including representation of team towards senior management
• Supporting and managing internal projects, including decision- making within clearly defined framework of departmental guidelines and practices
• Facilitating knowledge-sharing within the team
• Fostering community building and best practice sharing between different offices
• Maintaining proactive approach and identifying and solving problems
Core competencies
• Project management
• Communication skills
• Ability to work independently
• Organization effectiveness
• Time management
• Priority-setting
• Multitasking
• Analytics capabilities
• Office tools
• Travel & Expense
QUALIFICATIONS
• 3 to 5 years of administrative and/or business support experience in a fast- paced environment
• Experience in tech industry is preferred
• Experience in global organization is preferred
• Demonstrated proficiency with MS Office Tools
• Experience with SAP internal Tools like Corporate Portal ISP, CSN
EDUCATION:
• Apprenticeship as an Executive Assistant or comparable experience
About Randstad
At Randstad, we support people and organizations in realizing their true potential. We do this by combining the power of today’s technology with our passion for people. We call it Human Forward.
Randstad DK is part of the international Randstad Group, which is the global leader in HR services. With more than 4,700 offices in 38 countries, we are providing work to more than 650,000 people every day.
In Denmark, we are among the leading temp and recruitment agencies with branches in Copenhagen, Aarhus, Aalborg and Kolding. A position we have achieved due to our expertise in matching qualified candidates with the right job opportunities.
Information og data
Denne ledige stilling har jobtypen "Administrativ medarbejder", og befinder sig i kategorien "Kontor, handel og service".
Arbejdsstedet er beliggende i Frederiksberg.
Jobbet er oprettet på vores service den 23.2.2022, men kan have været deaktiveret og genaktiveret igen.
Dagligt opdateret: Dette job opdateres dagligt ud fra jobudbyderens hjemmeside via vores søgemaskineteknologi og er aktivt lige nu.
- Administrativ medarbejder
- Frederiksberg
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Herunder ser du udviklingen i udbudte administrativ medarbejder i Frederiksberg over tid. Bemærk at jobs der ikke har en bestemt geografi ikke er medtaget i tabellen. I den første kolonne ser du datoen. I den næste kolonne ser du det samlede antal administrative medarbejdere.
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Statistik over udbudte administrative medarbejdere i Frederiksberg over tid
| Dato | Alle jobs som administrative medarbejdere |
|---|---|
| 7. november 2024 | 7 |
| 6. november 2024 | 7 |
| 5. november 2024 | 7 |
| 4. november 2024 | 7 |
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| 27. oktober 2024 | 1 |
| 26. oktober 2024 | 1 |
| 25. oktober 2024 | 2 |
| 24. oktober 2024 | 2 |
| 23. oktober 2024 | 1 |
| 22. oktober 2024 | 1 |
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| 19. oktober 2024 | 2 |
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| 10. oktober 2024 | 3 |
| 9. oktober 2024 | 2 |
| 8. oktober 2024 | 3 |