Executive Assistant
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København K
Are you highly organized, detailed-oriented and self-driven, and would like to join our team as we embark on an industry-defining digital transformation that will revolutionize trade?
Then this Executive Assistant role will be the right fit for you!
Show More
Are you self-driven, structured and love working on multiple tasks at the same time, then we might be looking for you.
We are searching for an Executive Assistant to support our two Vice Presidents, respectively in our Tax and Reporting & Accounting functions.
You will gain an insight into Maersk Business and senior management.
You will stretch your organizational and interpersonal skills, engaging with stakeholders and colleagues at all levels of the organization, and build a robust global network.
At Maersk we value the diversity of our talent and will always strive to recruit the best person for the job – we value diversity in all its forms, including but not limited to: gender, age, nationality, race, sexual orientation, disability or religious beliefs.
We are proud of our diversity and see it as a genuine source of strength for building high performing teams.
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As an Executive Assistant, your priority is to provide proactive, seamless, and effective support for the two Vice Presidents, Head of Tax and Head of Reporting & Accounting and their respective leadership teams.
You will have the following key responsibilities, amongst others:
- Calendar management for both Head of Tax and Head of Reporting & Accounting
- Update and maintain organizational charts
- Update and maintain Share Point sites for Tax and Accounting
- Expense management for the Leadership Team and serve as go-to expert on the same for the department
- Travel management, including planning (e.g. visa) and booking for Head of Tax and Head of Reporting & Accounting, and serve as go-to expert for the department
- Support with managing deliverables for the Audit Committee
- Preparation of documents and presentations
- Preparing material for executive meetings
- Keeping up-to-date on and ensuring department compliance with internal policies
- Resolution of day-to-day practical issues and queries including coordination with IT Service Desk and HR Support for both Head of Tax and Head of Reporting & Accounting
- On-boarding and off-boarding of employees
- Coordination of internal moves and seating plans
- Event management of townhalls, conferences, meetings, workshops and social gatherings
- Support on approval process for invoices and other administrative processes
- Responsible for ensuring office supplies are available and point of contact for Facility Management
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We are looking for someone who approach their work with curiosity and eagerness.
Being independent and proactive will be crucial to address the needs of the executives and their departments, as well as a sense of humor.
Being part of Maersk also means that you will be part of a greater global EA set up, whom you will collaborate with, across brands and functions, to make everything fall into place.
As a person you are service minded, high spirited, and persistent, you are able to prioritize and take pride that all tasks are delivered and at high quality.
You proactively seek to challenge and improve the way things are done to optimize processes.
• Prior experience as an assistant or secretary in a large and/or international organization is an advantage
• Tech savvy with both MS Office (Excel, PowerPoint and Outlook) and conference room equipment.
• Excellent planning, communication & organizational skills
• Service minded and able to manage multiple priorities and shifting demands
• Strong verbal and written communication skills (English)
Show More
Then this Executive Assistant role will be the right fit for you!
Show More
We offer
Are you self-driven, structured and love working on multiple tasks at the same time, then we might be looking for you.
We are searching for an Executive Assistant to support our two Vice Presidents, respectively in our Tax and Reporting & Accounting functions.
You will gain an insight into Maersk Business and senior management.
You will stretch your organizational and interpersonal skills, engaging with stakeholders and colleagues at all levels of the organization, and build a robust global network.
At Maersk we value the diversity of our talent and will always strive to recruit the best person for the job – we value diversity in all its forms, including but not limited to: gender, age, nationality, race, sexual orientation, disability or religious beliefs.
We are proud of our diversity and see it as a genuine source of strength for building high performing teams.
Show More
Key responsibilities
As an Executive Assistant, your priority is to provide proactive, seamless, and effective support for the two Vice Presidents, Head of Tax and Head of Reporting & Accounting and their respective leadership teams.
You will have the following key responsibilities, amongst others:
- Calendar management for both Head of Tax and Head of Reporting & Accounting
- Update and maintain organizational charts
- Update and maintain Share Point sites for Tax and Accounting
- Expense management for the Leadership Team and serve as go-to expert on the same for the department
- Travel management, including planning (e.g. visa) and booking for Head of Tax and Head of Reporting & Accounting, and serve as go-to expert for the department
- Support with managing deliverables for the Audit Committee
- Preparation of documents and presentations
- Preparing material for executive meetings
- Keeping up-to-date on and ensuring department compliance with internal policies
- Resolution of day-to-day practical issues and queries including coordination with IT Service Desk and HR Support for both Head of Tax and Head of Reporting & Accounting
- On-boarding and off-boarding of employees
- Coordination of internal moves and seating plans
- Event management of townhalls, conferences, meetings, workshops and social gatherings
- Support on approval process for invoices and other administrative processes
- Responsible for ensuring office supplies are available and point of contact for Facility Management
Show More
We are looking for
We are looking for someone who approach their work with curiosity and eagerness.
Being independent and proactive will be crucial to address the needs of the executives and their departments, as well as a sense of humor.
Being part of Maersk also means that you will be part of a greater global EA set up, whom you will collaborate with, across brands and functions, to make everything fall into place.
As a person you are service minded, high spirited, and persistent, you are able to prioritize and take pride that all tasks are delivered and at high quality.
You proactively seek to challenge and improve the way things are done to optimize processes.
• Prior experience as an assistant or secretary in a large and/or international organization is an advantage
• Tech savvy with both MS Office (Excel, PowerPoint and Outlook) and conference room equipment.
• Excellent planning, communication & organizational skills
• Service minded and able to manage multiple priorities and shifting demands
• Strong verbal and written communication skills (English)
Show More
Information og data
Denne ledige stilling har jobtypen "Administrativ medarbejder", og befinder sig i kategorien "Kontor, handel og service".
Arbejdsstedet er beliggende i København K.
Jobbet er oprettet på vores service den 20.8.2021, men kan have været deaktiveret og genaktiveret igen.
Dagligt opdateret: Dette job opdateres dagligt ud fra jobudbyderens hjemmeside via vores søgemaskineteknologi og er aktivt lige nu.
- Administrativ medarbejder
- København K
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Statistik over udbudte jobs som administrative medarbejdere i København K
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Statistik over udbudte administrative medarbejdere i København K over tid
| Dato | Alle jobs som administrative medarbejdere |
|---|---|
| 9. januar 2025 | 0 |
| 8. januar 2025 | 0 |
| 7. januar 2025 | 0 |
| 6. januar 2025 | 0 |
| 5. januar 2025 | 0 |
| 4. januar 2025 | 0 |
| 3. januar 2025 | 0 |
| 2. januar 2025 | 0 |
| 1. januar 2025 | 0 |
| 31. december 2024 | 0 |
| 30. december 2024 | 0 |
| 29. december 2024 | 0 |
| 28. december 2024 | 0 |
| 27. december 2024 | 0 |
| 26. december 2024 | 0 |
| 25. december 2024 | 0 |
| 24. december 2024 | 0 |
| 23. december 2024 | 0 |
| 22. december 2024 | 0 |
| 21. december 2024 | 0 |
| 20. december 2024 | 0 |
| 19. december 2024 | 0 |
| 18. december 2024 | 0 |
| 17. december 2024 | 0 |
| 16. december 2024 | 0 |
| 15. december 2024 | 0 |
| 14. december 2024 | 0 |
| 13. december 2024 | 0 |
| 12. december 2024 | 0 |
| 11. december 2024 | 0 |
| 10. december 2024 | 0 |