Secretariat Assistant

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Bagsværd

Are you service-minded, structured and detail-oriented? Does planning and providing exceptional support to others bring you joy? Then this position in Research Early Development (R&ED) could be something for you. Apply today and join us for a life-changing career! The position In the Science and Early Development Committees secretariat, you are offered a challenging and exciting position and you can look forward to many different tasks, ranging from administrative to project and process optimisation oriented. You will be deeply involved in the preparation and execution of committee meetings, while also considering how to optimise processes and meeting set-ups. Your primary focus will be:
  • Planning and execution of tasks e.g. monitor the secretariat inbox, keep track of requests in the meeting planner, send calls for pre-read, coordinate meeting invites to participants, receive and consolidate materials for distribution, send out meeting invites and minutes etc.
  • Ensure meeting practicalities e.g. order catering, reserve parking, coordinate the technical meeting setup, support colleagues and communicate with presenters during meetings about timeslots. You will participate in the committee meetings to ensure these run smoothly.
  • Drive and optimise administrative setup, e.g. control access to materials, update mailing lists, on-board new members, draft announcements, maintain the committee Sharepoint, introduce new initiatives
  • Voting set-up for agenda items and outcome of sharing of voting outcome with project teams, committee members and presenters
  • Secondary, as time allow, you will assist with department coordination and administrative tasks
    • As part of the job, you will have frequent interaction with the assistants throughout the organisation when arranging meetings, setting up ad-hoc interactions and solving complex calendar challenges. Furthermore, you will also work with the Personal Assistants to the Corporate Vice President and other assistants in the area, and you will support each other during peak periods, vacation times and on joint tasks. The position offers great opportunity for utilising your personal skills and for professional and personal development. In the secretariat you will work together with your colleagues in the secretariat and portfolio team and you will report to the Vice President (VP) of R&ED Strategy Development, Portfolio & Analytics. The job is located preferably in Bagsværd, Denmark and we work in a dynamic and flexible setting. Qualifications To succeed in this role, we imagine you have the following qualifications:
  • 3+ years of relevant working experience within administration, governance support and/or meeting planning.
  • Experience working in an international, corporate setting, knowledge of the pharmaceutical industry is an advantage.
  • Skilled in IT systems, e.g.: MS Office, aptitude for learning new systems and processes.
  • Are used to work with many different stakeholders at different organisational levels and used to build strong network
  • Effortless communication in both verbal and written in English on business level.
    • As a person you are organised, dedicated, and have a strong focus on quality, and you enjoy working with administrative processes and proactively share your suggestions for improvement. You manage to stay calm and navigate busy periods with a great overview and enjoy working with tight deadlines as part of a dynamic area. You have a ‘can-do’ attitude, are self-motivated, enjoy working independently and are used to thinking several steps ahead of others and secure coordination. About the department We are looking for a Secretariat Assistant to join the Science and Early Development Committees Secretariat. The mandate of the committees is to prioritise and progress early research projects in alignment with Novo Nordisk’s portfolio ambitions. The two Committees meets regularly and is chaired by our Chief Scientific Officer and our Senior Vice President for Global Drug Discovery. The two committees consist of senior leaders and experts from across the organisation. R&ED Strategy Development, Portfolio & Analytics is responsible for working with the R&ED organisation, Governance and Leadership in setting and communicating the strategic direction for the R&ED organisation and ensuring data-driven R&ED project portfolio decision making. Together this supports the execution of the R&ED and corporate strategies with the ambition to deliver optimal pipeline value for Novo Nordisk. To accomplish these objectives, the area work collaboratively with all functional area within R&ED as well as across the Novo Nordisk enterprise. Working at Novo Nordisk At Novo Nordisk, we don’t wait for change. We drive it. We’re a dynamic company in an even more dynamic industry, and we know that what got us to where we are today is not necessarily what will make us successful in the future. We embrace the spirit of experimentation, striving for excellence without fixation on perfection, we never shy away from opportunities to develop, we seize them. From Research and development, through to manufacturing, marketing and sales – we’re all working to move the needle on patient care. Contact If you have any questions about job, please do not hesitate to call Vice President (VP) Tore Karlsson on +45 30791466/+44 776 996 017 or per email: [email protected] Deadline 7th of August 2023 Interviews will be conducted on an ongoing basis, so we encourage you to apply as soon as possible. You do not need to attach a cover letter to your application, but please include a few sentences about why you are applying in your CV. To ensure an efficient and fair recruitment process, please refrain from adding a photo in your CV. We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.


    Information og data

    Denne ledige stilling har jobtypen "Administrativ medarbejder", og befinder sig i kategorien "Kontor, handel og service".

    Arbejdsstedet er beliggende i Bagsværd.

    Jobbet er oprettet på vores service den 20.7.2023, men kan have været deaktiveret og genaktiveret igen.

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    Dagligt opdateret: Dette job opdateres dagligt ud fra jobudbyderens hjemmeside via vores søgemaskineteknologi og er aktivt lige nu.
    • Administrativ medarbejder
    • Bagsværd
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