Executive Assistant to Maersk’s CFO for Fleet & Strategic Brands
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København K
Are you organized, detailed-oriented, and self-driven, and would you like the opportunity to join the worlds’ leading Integrated Transport & Logistics Company, supporting the CFO for Fleet & Strategic Brands Finance – then this role as Executive Assistant might be the right fit for you!
The Fleet & Strategic Brands organization includes Maersk’s Fleet, Decarbonization, Procurement, Global Service Center, Maersk Oil Trading, Maersk Container Industry, Maersk Line Limited, Maersk Supply
Service, Svitzer, and Growth (Maersk’s Venture Fund) – a global and diverse organization with approx. 30.000 colleagues.
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This role offers you a unique opportunity to get deep insights to the Finance Engine-room of A. P. Moller Maersk, apply your administrative skills in supporting with day-to-day practical matters and be in charge of administrative processes.
While getting insight into senior management and to Maersk’s business strategy worldwide, The Executive Assistant will be part of the Fleet & Strategic Brands Finance Leadership Team and will attend all leadership meetings which will give a unique opportunity to understand the strategic direction.
This is an opportunity to stretch your organizational and interpersonal skills, engaging with stakeholders and colleagues at all levels of the organization, and build a robust global network.
On top of joining the Fleet & Strategic Brands Finance Leadership team, the Executive Assistant will be part of a large EA community at Maersk, a community with personal development, training and learning sessions in focus.
As a performance-orientated company, we strive to always recruit the best person for the job – regardless of gender, age, nationality, sexual orientation or religious beliefs.
We are proud of our diversity and see it as a genuine source of strength.
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The supported business area is highly complex, and the main objective of the role is to provide second#to-none administrative support by maintaining an overview of the CFO’ needs and making sure everything runs smoothly.
Your key responsibilities will include:
• Calendar management for the CFO - being able to maintain a daily changing calendar with discretion and handle urgent enquiries in the best possible way
• Planning, coordinating, and ensuring the Operating System is followed and respected - a highly complex meeting plan that connects Maersk’s Business Areas across
• Structure and plan Team meetings incl. agenda, prepare presentations and secure action points are followed
• Working closely and effectively with the CFO and his Leadership Team being well informed of upcoming commitments and responsibilities and following up appropriately with daily interactions
• Being a great team ambassador and ensuring a trust-worthy relationship with the manager, leadership team, and other key stakeholders in the organization
• Travel management, including planning (e.g. visa) and booking for the CFO and serve as go-to expert for the department
• Support on approval process for invoices and other administrative processes incl. budget follow-up
• Preparing and submitting expense reports for the CFO and be the go-to expert on the same for the departments
• Planning Townhalls, off-sites and social gatherings
• Resolution of day-to-day practical issues and queries including coordination with IT Service Desk and HR
• Supporting on- and off-boardings for new team members and leavers
• Keeping up to date on and ensuring department compliance with internal policies
• Following up on team engagement and ensure actions are being followed
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An experienced EA professional with a high degree of self-motivation and a proactive drive to ensure a smooth operation within the Fleet & Strategic Brands Finance Leadership-team.
As a person you are:
• Structured, pro-active, organized and process-oriented with an eye for optimization
• Loyal, service-minded and trustworthy with a strong sense for diplomacy and confidentiality
• A team player who understands the importance of supporting your manager and the team
• Able to handle multiple issues at the same time and efficiently prioritize your workload
• Professional, with strong communication skills, able to interact with all internal and external colleagues
• You are motivated by having to juggle the various demands of a fast-paced, ambiguous, and culturally versatile business environment.
• Not always knowing what the day will bring, you are quick to adjust, thus being a reliable administrative backbone of the department
• You probably hold a bachelor’s degree or equivalent and has work experience from a large international company
• Your written and spoken English and Danish is impeccable and you are tech savvy with MS Office incl. Power Point
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The Fleet & Strategic Brands organization includes Maersk’s Fleet, Decarbonization, Procurement, Global Service Center, Maersk Oil Trading, Maersk Container Industry, Maersk Line Limited, Maersk Supply
Service, Svitzer, and Growth (Maersk’s Venture Fund) – a global and diverse organization with approx. 30.000 colleagues.
Show More
We offer
This role offers you a unique opportunity to get deep insights to the Finance Engine-room of A. P. Moller Maersk, apply your administrative skills in supporting with day-to-day practical matters and be in charge of administrative processes.
While getting insight into senior management and to Maersk’s business strategy worldwide, The Executive Assistant will be part of the Fleet & Strategic Brands Finance Leadership Team and will attend all leadership meetings which will give a unique opportunity to understand the strategic direction.
This is an opportunity to stretch your organizational and interpersonal skills, engaging with stakeholders and colleagues at all levels of the organization, and build a robust global network.
On top of joining the Fleet & Strategic Brands Finance Leadership team, the Executive Assistant will be part of a large EA community at Maersk, a community with personal development, training and learning sessions in focus.
As a performance-orientated company, we strive to always recruit the best person for the job – regardless of gender, age, nationality, sexual orientation or religious beliefs.
We are proud of our diversity and see it as a genuine source of strength.
Show More
Key responsibilities
The supported business area is highly complex, and the main objective of the role is to provide second#to-none administrative support by maintaining an overview of the CFO’ needs and making sure everything runs smoothly.
Your key responsibilities will include:
• Calendar management for the CFO - being able to maintain a daily changing calendar with discretion and handle urgent enquiries in the best possible way
• Planning, coordinating, and ensuring the Operating System is followed and respected - a highly complex meeting plan that connects Maersk’s Business Areas across
• Structure and plan Team meetings incl. agenda, prepare presentations and secure action points are followed
• Working closely and effectively with the CFO and his Leadership Team being well informed of upcoming commitments and responsibilities and following up appropriately with daily interactions
• Being a great team ambassador and ensuring a trust-worthy relationship with the manager, leadership team, and other key stakeholders in the organization
• Travel management, including planning (e.g. visa) and booking for the CFO and serve as go-to expert for the department
• Support on approval process for invoices and other administrative processes incl. budget follow-up
• Preparing and submitting expense reports for the CFO and be the go-to expert on the same for the departments
• Planning Townhalls, off-sites and social gatherings
• Resolution of day-to-day practical issues and queries including coordination with IT Service Desk and HR
• Supporting on- and off-boardings for new team members and leavers
• Keeping up to date on and ensuring department compliance with internal policies
• Following up on team engagement and ensure actions are being followed
Show More
We are looking for
An experienced EA professional with a high degree of self-motivation and a proactive drive to ensure a smooth operation within the Fleet & Strategic Brands Finance Leadership-team.
As a person you are:
• Structured, pro-active, organized and process-oriented with an eye for optimization
• Loyal, service-minded and trustworthy with a strong sense for diplomacy and confidentiality
• A team player who understands the importance of supporting your manager and the team
• Able to handle multiple issues at the same time and efficiently prioritize your workload
• Professional, with strong communication skills, able to interact with all internal and external colleagues
• You are motivated by having to juggle the various demands of a fast-paced, ambiguous, and culturally versatile business environment.
• Not always knowing what the day will bring, you are quick to adjust, thus being a reliable administrative backbone of the department
• You probably hold a bachelor’s degree or equivalent and has work experience from a large international company
• Your written and spoken English and Danish is impeccable and you are tech savvy with MS Office incl. Power Point
Show More
Information og data
Denne ledige stilling har jobtypen "Administrativ medarbejder", og befinder sig i kategorien "Kontor, handel og service".
Arbejdsstedet er beliggende i København K.
Jobbet er oprettet på vores service den 15.11.2021, men kan have været deaktiveret og genaktiveret igen.
Dagligt opdateret: Dette job opdateres dagligt ud fra jobudbyderens hjemmeside via vores søgemaskineteknologi og er aktivt lige nu.
- Administrativ medarbejder
- København K
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